Terms of Service & End-User License Agreement

These Terms of Service and End-User License Agreement (the "Terms") govern your access to and use of AutoFund Accounting, a subscription software service operated by Waddell Accounting ("we," "us," or "our") that automates fund-balance accounting for organizations using QuickBooks Online (the "Service"). By creating an account or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. Eligibility and Accounts

You may create an account through self-serve registration on our website. The person who registers an organization becomes its owner and is responsible for the organization's subscription, integrations, and users. You must provide accurate information, be authorized to act for the organization you register, and keep your login credentials confidential. You are responsible for all activity under your account; notify us promptly of any unauthorized use.

2. Subscription and Billing

The Service is offered on a recurring subscription basis. Payments are processed by Stripe; your payment card details are handled by Stripe and are never stored on our systems. By subscribing, you authorize recurring charges to your payment method at the rate and interval shown at checkout, plus any applicable taxes.

• Where a free trial is offered, you will not be charged until the trial ends; you may cancel before then to avoid charges.
• You may cancel your subscription at any time through the billing portal; cancellation takes effect at the end of the current billing period.
• Except where required by law, fees already paid are non-refundable.
• We may change subscription pricing with advance notice; changes apply from your next billing period after notice.
• If payment fails, we may retry the charge and, after a reasonable grace period, suspend or limit access to the Service until payment is made.

4. License to Use the Service

Subject to these Terms and payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your organization's internal accounting purposes. You may not copy, modify, distribute, sell, or lease any part of the Service, reverse engineer it, or use it to build a competing product.

5. Acceptable Use

You agree not to:

• Submit content that is unlawful, infringing, or that you lack the right to share;
• Attempt to gain unauthorized access to the Service or other customers' data;
• Interfere with or disrupt the integrity or performance of the Service; or
• Use the Service in violation of any applicable law or regulation.

6. Your Data and QuickBooks Content

You retain ownership of your organization's financial data ("Your Data"). You grant us a limited, non-exclusive, revocable license to access, host, store, process, and use Your Data solely as necessary to provide, maintain, secure, and improve the Service, comply with legal obligations, and fulfill services requested by you — including reading your QuickBooks Online chart of accounts, classes, and reports, and recording the journal entries you approve. You are responsible for the accuracy of Your Data and for reviewing adjustments before approving them for posting to your books.

7. Third-Party Services

The Service integrates with third-party platforms, including Intuit QuickBooks Online and Stripe. Your use of those platforms is governed by their own terms and privacy policies. When you connect QuickBooks Online, you authorize the Service to access your QuickBooks company data as described in our Privacy Policy; you may revoke that authorization at any time.

QuickBooks data is accessed and used solely for the purpose of providing the fund-accounting, reporting, and related services requested by the customer. We do not sell QuickBooks data, use QuickBooks data for advertising purposes, or use QuickBooks data for any purpose unrelated to providing the Service.

We are not responsible for third-party services or for changes they make that affect the Service.

8. Privacy

Our handling of your information is described in our Privacy Policy, which is incorporated into these Terms by reference.

9. Disclaimer of Warranties

The Service is provided "as is" and "as available" without warranties of any kind, whether express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or secure. The Service is software and does not provide accounting, tax, or legal advice. You remain responsible for your organization's books, for reviewing every proposed adjustment before it is posted, and for consulting a qualified professional where appropriate.

10. No Audit or Assurance Engagement

The Service does not constitute an audit, review, compilation, attestation engagement, or other assurance service. Users remain responsible for the completeness and accuracy of information processed through the Service.

11. Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect information processed through the Service. However, no method of electronic transmission or storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.

12. Limitation of Liability

To the maximum extent permitted by law, Waddell Accounting will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of data, profits, or revenue, arising out of or related to your use of the Service. Our total liability for any claim relating to the Service will not exceed the amounts you paid us for the Service in the twelve months preceding the claim. Your exclusive remedy for Service Errors is the remediation described in Section 13.

13. Service Errors — CPA-Backed Remediation as Your Exclusive Remedy

Fund accounting is complex and, as Section 9 explains, we do not promise the Service will be error-free in every case. Instead of asking you to absorb that risk, we back the Service with professional correction: if the Service posts an adjustment to your QuickBooks Online company that is incorrect as a result of a defect in the Service (a “Service Error”), we will provide remediation services at no charge to correct the affected journal entries and restore the impacted fund balances. Remediation is performed by or under the supervision of licensed CPAs through our designated remediation provider, Waddell Accounting LLC, a separately organized certified public accounting firm under common ownership with us.

To obtain remediation, notify us at support@autofundaccounting.com within ninety (90) days of when you first discover, or reasonably should have discovered, the Service Error, and provide the access reasonably needed to diagnose and correct it. To the maximum extent permitted by law, this remediation is your sole and exclusive remedy for Service Errors; you agree to request and permit remediation before pursuing any other claim or remedy (including under Section 14), and you release us from claims for damages that remediation corrects or would have corrected had it been permitted. Remediation is corrective work on entries the Service touched: it does not create an accountant–client, audit, review, or other assurance engagement between you and Waddell Accounting LLC (any broader engagement requires a separate agreement directly with that firm), and it does not alter Section 10.

14. Dispute Resolution — Remediation First, Then Binding Arbitration

If any dispute remains after the remediation process in Section 13, you and we agree to first attempt informal resolution: either party may send the other a written description of the dispute (to us, via the contact in Section 19; complaints you raise will be routed through the same resolution channel that handles remediation), and both parties will confer in good faith for thirty (30) days.

Any dispute not resolved informally will be resolved by final and binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, before a single arbitrator, on an individual basis only (no class or representative proceedings), seated in Wisconsin with remote hearings available. Judgment on the award may be entered in any court of competent jurisdiction. Either party may instead bring an individual claim in small-claims court, or seek injunctive relief for infringement or misuse of intellectual property or confidential information.

15. Termination

We may suspend or terminate your access to the Service at any time if you violate these Terms, fail to pay applicable fees, or if needed to protect the Service or other customers. You may terminate by cancelling your subscription and closing your account. Upon termination, your right to use the Service immediately ends and we may disable access to associated integrations, including QuickBooks Online connections. Data retention, deletion, and export are governed by our Privacy Policy and applicable legal or professional recordkeeping obligations.

16. Changes to These Terms

We may update these Terms from time to time. When we do, we will revise the "Effective" date above. Your continued use of the Service after changes take effect constitutes acceptance of the updated Terms.

17. Electronic Communications

By using the Service, you consent to receive notices, disclosures, agreements, invoices, and other communications electronically. Electronic records and signatures shall have the same legal effect as paper records and handwritten signatures to the fullest extent permitted by law.

18. Governing Law

These Terms are governed by the laws of the State of Wisconsin, without regard to its conflict-of-laws rules. Subject to Section 14, any dispute not subject to arbitration will be resolved in the state or federal courts located in Wisconsin.

19. Contact Us

Questions about these Terms? Contact us at:

Waddell Accounting (AutoFund Accounting)
support@autofundaccounting.com